Hotels – Booked via your Conference Profile


The AIDS 2016 Accommodation Department has rooms available in different price categories (in USD) for conference delegates and groups. Rooms will be sold on a first come, first served basis, therefore early booking is highly recommended.


Online Hotel Booking

In order to access the accommodation booking system you require a conference profile. If you have previously attended an IAS or AIDS conference then you can use the same login details, otherwise you will need to create a profile.


For any further questions, please contact the AIDS 2016 Accommodation Department or visit the Frequently Asked Questions (FAQs) page.


Group Hotel Booking (more than 10 rooms)

If you are a company or organization requiring a group accommodation booking, please send the required arrival and departure dates, the number of rooms, the price range, and any other requirements you might have to the AIDS 2016 Accommodation Department.


See Also




IMPORTANT INFORMATION

  • All indicated rates are in USD and per room/night including breakfast and service charges. Rates may increase without notice due to changes in government charges, taxes or levies.
     
  • Hotel check-in time is usually at 15:00. If you would like to check in earlier, we highly recommend pre-booking the room for the preceding night of your stay as an early check-in generally cannot be granted during busy conference periods. If you would like to request an early check-in on a “subject to availability” basis upon arrival, please indicate this in the special request field in the accommodation booking form.
     
  • Should you check out before the confirmed departure date or in case of no-show, the hotel reserves the right to charge you for all nights confirmed according to the cancellation policy.
     
  • Please note a valid passport is required upon check-in at the hotel for all guests. South African citizens must produce their ID book and/or driver's license.

 

 

 

Accommodation Bookings

From 1 December 2015

From 26 May 2016

Late booking surcharge of USD 60 per booking

Full payment required on all new bookings (deposit payments no longer apply)

Payment by credit card only (bank transfers no longer apply)

Changes must be made in writing to the AIDS 2016 Accommodation Department (free online changes no longer apply)

Handling fee of USD 25 for all booking changes made via AIDS 2016 Accommodation Department (changes to an existing accommodation booking can be made online for free until 25 May 2016).

FAQs

Visit the Frequently Asked Questions (FAQs) page for more information on hotel accommodation.


Contact the Accommodation Team

AIDS 2016 Accommodation Department
c/o A111 Power of Conference Service Ltd.

[email protected]

Europe Contact
+44 (0) 333 202 5682
Mon to Fri: 8:00 - 21:00 GMT
Saturday: 9:00 - 21:00 GMT
Sunday: 10:00 - 19:00 GMT


North America Contact
+1 604 736 9117
+1 604 696 3745
Mon to Fri: 9:00 – 17:00 PST