Letter of Invitation
It is the delegate's responsibility to investigate the visa requirements for South Africa and to apply for a visa, if necessary. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest South African embassy or consulate to determine the appropriate timing of their visa applications. For detailed visa information, please click here.
Individuals requiring an official Letter of Invitation from the conference organizers can request one on the online registration form or by contacting the AIDS 2016 Registration Department.
To receive a Letter of Invitation, delegates, accompanying persons/children, student/post-doc/youth delegates and exhibitors must first register for the conference, pay in full and submit any required supporting documents (if applicable) before a Letter of Invitation will be issued. Media representatives must first register for the conference, pay in full for any additional orders (if applicable), submit all required documents and get approval from the conference organizers before a Letter of Invitation can be issued.
The registration fee minus a handling fee of USD 65 will be refunded after the conference if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent together with the required proofs to the AIDS 2016 Registration Department, by email, no later than 22 July 2016. Refund requests received after that date can not be accepted.
The Letter of Invitation will be issued by the conference organizers and should be submitted to the embassy when applying for a visa.
The Letter of Invitation does not financially obligate the conference organizers in any way. All expenses incurred in relation to the conference are the sole responsibility of the delegate. The Letter of Invitation does not guarantee an entry visa to South Africa.
Delegate registration details may be shared with the South African immigration authorities to assist in the immigration process. However, the conference organizers and/or the AIDS 2016 Registration Department will not directly contact embassies and consulates on behalf of delegates.
The deadline for requesting a Letter of Invitation is 31 May 2016.