If you are hosting a pre-conference or workshop leading up to AIDS 2016, and you will be inviting authors to present abstracts at your event, you may wish to consider applying for co-submission with AIDS 2016. If co-submission is approved, selected abstracts may be presented at your event and at AIDS 2016, without breaking the embargo policy, although your event takes place before the conference.

To apply for co-submission of abstracts with AIDS 2016, your event should meet the following conditions:

  • The event is closed:
    • Delegates attend the event on an invite only or paid registration basis (i.e. sessions are not open to the general public);
    • Media representatives are not invited, or agree to abide by the AIDS 2016 embargo policy;
    • Any sessions involving co-submitted abstracts to be recorded, or recorded sessions comply with the AIDS 2016 embargo policy.
  • A final list of abstracts presented at the event is shared with the organizers of AIDS 2016;
  • Authors must submit their abstract using the AIDS 2016 submission system to be considered for inclusion in AIDS 2016;
  • In addition, although not mandatory, for the events that fulfil the criteria it is highly recommended to apply for AIDS 2016 Affiliated Independent Event status.

AIDS 2016 has approved co-submission of abstracts with the following events:

If you wish to apply for co-submission, please contact us at [email protected].